Job Description

Cashbuild Vacancies – Accounts Payable Clerk

Job Type: Permanant
Company: Cashbuild
Job Location: Johannesburg, South Africa

Accounts Payable Clerk

Company: Cashbuild
Location: Johannesburg, South Africa

Cashbuild is seeking a detail-oriented and organised Accounts Payable Clerk to join our finance team in Johannesburg. This role is crucial in ensuring the accurate and timely processing of vendor invoices, contributing to the smooth financial operations of the company. If you have a strong understanding of accounts payable processes and a commitment to accuracy, we encourage you to apply.

Responsibilities

• Receive, process, verify, and reconcile vendor invoices to ensure accurate payments and effective control of trade creditors within set timeframes.
• Ensure suppliers’ invoices and store documents are received and processed correctly on the system.
• Raise and submit all unmatched invoices (PPV) to the team leader for distribution to relevant departments and ensure timely resolution.
• Distribute unmatched invoices (SRE) to relevant stores and ensure timely resolution.
• Verify and forward all RFCs (Requests for Credit) to suppliers timeously.
• Ensure valid credit notes are received and processed.
• Perform monthly reconciliations between supplier statements and Cashbuild’s accounts payable records by the deadline using the BEST system.
• Resolve all vendor queries and disputes in accordance with supplier terms.
• Prepare weekly/monthly AP vendor listings for the payment run.
• Ensure all documents are correctly filed and sent to the Warehouse.
• Complete ad hoc duties as required by management.
• Assist with and resolve supplier and other internal customer queries and complaints.
• Provide fast, friendly, and efficient service to all customers.

Requirements

• Minimum Grade 12 or NQF Level 4.
• Three years of relevant work experience.
• Must be deadline-driven and able to work under pressure.
• Strong attention to detail and accuracy.
• Proficient in computer literacy, including the Microsoft Office Suite.

Competencies

• Planning: Systematically organise activities, set timeframes, and establish priorities. Ensure necessary resources are available and communicate plans effectively to all involved parties.
• Devotion to Quality: Uphold high-quality standards for both personal work and the work of others, delivering agreed-upon quality and identifying opportunities for improvement.
• Performing Under Pressure: Maintain effective performance and deliver good results even when faced with pressure, setbacks, or disappointment, persisting and maintaining an even performance.
• Willingness to Change: Adapt to changes with a fresh perspective, seeking opportunities presented by new situations and remaining focused on goals when circumstances or working methods shift.
• Flexibility: Adjust behaviour or approach as needed to achieve objectives, flexibly handling unexpected changes and adjusting priorities when circumstances require.
• Providing Feedback: Share insights on performance, provide regular and useful feedback, and address negative or sensitive subjects constructively.
• Integrity: Comply with generally accepted standards, keep promises, create realistic expectations, handle sensitive information carefully, and demonstrate awareness of values.
• Accuracy: Handle detailed information effectively with consistent attention to detail, working in an orderly fashion and preventing mistakes.
• Client Focus: Actively respond to client wishes and needs, dealing with clients in a friendly manner, showing involvement in their problems, and approaching questions with a positive attitude.
• Personal Development: Be aware of strengths and weaknesses, actively working on personal development through relevant training, gaining experience, and seeking feedback.

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