Permanant Clerk of Works | Empact Vacancies
Job Description
Empact Vacancies – Clerk of Works
Job Type: Permanant
Company: Empact Group
A leading mining operation is seeking an experienced Clerk of Works to oversee housing maintenance, property inspections, renovation projects, contractor performance, and residential facilities management within a mining community. The successful candidate will play a critical role in ensuring that all housing assets, maintenance activities, and tenant services are managed efficiently while maintaining the highest standards of safety, quality, compliance, and customer service.
As a Clerk of Works, you will be responsible for monitoring residential properties, coordinating maintenance programs, conducting inspections, and supporting housing administration processes to ensure a safe, comfortable, and well-maintained living environment for employees and residents.
Key Responsibilities
- Conduct comprehensive housing inspections, including pre-occupation inspections, exit inspections, routine property assessments, and maintenance inspections.
- Monitor the condition of residential properties and identify maintenance requirements, defects, and areas requiring improvement.
- Coordinate and supervise maintenance, repair, refurbishment, and renovation activities across residential facilities.
- Oversee contractors and service providers to ensure work is completed according to approved specifications, quality standards, and project timelines.
- Perform quality assurance and quality control inspections on completed maintenance and construction work.
- Ensure all housing infrastructure, utilities, building systems, and HVAC equipment remain functional, safe, and compliant with company standards.
- Manage work orders and maintenance requests while ensuring timely completion of all assigned tasks.
- Maintain accurate maintenance records, inspection reports, asset information, and service histories using facilities management systems such as Planon or similar CMMS platforms.
- Support housing allocation processes and assist with lease administration activities.
- Facilitate tenant inductions and provide support for housing-related enquiries and requests.
- Assist with the management of housing waiting lists and occupancy records.
- Monitor contractor performance and ensure adherence to contractual obligations, company policies, and safety requirements.
- Identify non-conformances, defects, and safety concerns and ensure corrective actions are implemented promptly.
- Ensure compliance with all housing policies, statutory regulations, environmental standards, and SHE requirements.
- Prepare detailed inspection reports, maintenance reports, defect reports, and operational housing reports.
- Assist with budgeting activities, maintenance cost tracking, expenditure monitoring, and cost-control initiatives.
- Participate in continuous improvement initiatives aimed at enhancing housing services and facilities performance.
Minimum Requirements
- Grade 12 / Matric Certificate.
- Qualification in Property Management, Facilities Management, Building Maintenance, Engineering, Construction Management, or a related field will be advantageous.
- Trade qualification or practical experience in Plumbing, Electrical, Civil, HVAC, or Building Maintenance is beneficial.
- Valid driver’s licence.
- Medically fit to work within a mining environment.
- Proficiency in Microsoft Office applications.
- Experience using Computerized Maintenance Management Systems (CMMS), including Planon or similar software.
- Minimum of 5 to 10 years of experience in facilities management, property management, housing administration, maintenance operations, or mining residential environments.
- Proven experience supervising contractors and coordinating maintenance projects.
- Demonstrated experience conducting property inspections and condition assessments.
- Strong understanding of lease administration and tenant support processes.
Skills and Competencies
- Excellent inspection, auditing, and quality assurance capabilities.
- Strong knowledge of residential property maintenance and building systems.
- Ability to identify maintenance risks, compliance issues, and property defects proactively.
- Effective planning, scheduling, and coordination skills.
- Strong analytical and problem-solving abilities.
- Excellent communication and interpersonal skills.
- Customer-focused approach with the ability to build positive stakeholder relationships.
- Strong report-writing and administrative skills.
- Good understanding of facilities management principles and best practices.
- Financial awareness with the ability to monitor maintenance costs and budgets effectively.
- High level of attention to detail and commitment to quality standards.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong organizational skills and the ability to work independently.
- Commitment to maintaining confidentiality and professionalism at all times.
Why Join This Opportunity?
This role offers an excellent opportunity for a dedicated Clerk of Works to contribute to the effective management of residential facilities within a dynamic mining environment. The position provides exposure to property management, maintenance operations, contractor supervision, and housing administration while supporting the delivery of high-quality accommodation services. The successful candidate will play a key role in ensuring that housing assets remain safe, compliant, functional, and well-maintained while contributing to operational excellence and resident satisfaction.
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