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1 Apr 2026

Permanant Accounts Payable Officer – value logistics

value logistics – Posted by MRJobs24 –  , Gauteng, South Africa

Job Description

value logistics – Accounts Payable Officer

Accounts Payable Officer

Company: Value Logistics

About the Program:

Purpose of the Job
The Accounts Payable Officer is responsible for managing the full accounts payable cycle, ensuring accurate and timely processing of supplier invoices, reconciliations, and payments. This role ensures strong financial controls, supports VAT compliance, liaises with internal departments and external suppliers, and assists with internal audit requirements.

Key Responsibilities

Creditors Payments

  • Reconcile all supplier invoices and ensure accurate recovery of charges.
  • Capture supplier invoices into the Ship Shape system.
  • Process daily payments accurately and on time.
  • Verify receipt of original supplier invoices.
  • Ensure invoice information complies with VAT requirements.
  • Recover all applicable invoices from customers.
  • Confirm invoice charges align with agreed rates.
  • Reconcile transporter invoices and verify proof of deliveries (PODs) before payment.
  • Submit PODs to controllers for filing in shipment files.
  • Ensure containers are returned to the correct depots as stipulated.
  • Clear all profits in Ship Shape and consult management when needed.
  • Record notes in Ship Shape if payments reflect before shipment invoicing.
  • Ensure payments are recorded in the correct transaction month.

Creditors Reconciliation

  • Receive and reconcile weekly and monthly supplier statements.
  • Process payments through Ship Shape and Embrace.
  • Ensure daily system downloads are balanced between both platforms.
  • Conduct necessary pre-payment checks.
  • Arrange COD (Cash on Delivery) payments twice daily and provide proof to controllers.
  • Submit all documents for monthly scanning and ensure proper archiving.

SARS Deferment Payments

  • Receive and reconcile SARS statements.
  • Ensure daily downloads into Embrace balance with statements and process payments.
  • Send proof of payment to relevant customs offices.
  • Adhere strictly to monthly payment deadlines, including the 13th annual payment.
  • Ensure all Over Border reconciliations are received, balanced, and paid.

Purchase Orders

  • Process and reconcile all purchase orders in Embrace.
  • Ensure supplier statements are reconciled and all balances verified.
  • Confirm purchase orders are properly approved with supporting documents attached.

Filing of Shipment Files

  • Ensure shipment files are correctly filed and handed over for scanning.
  • Maintain filing organized by mode of transport.
  • Update filing records weekly.

General

  • Maintain professional conduct at all times.
  • Support relevant operational functions as required.

Minimum Requirements

  • Grade 12 (Matric)
  • Minimum 5 years’ experience in a similar accounts payable role
  • Proficiency in Microsoft Office Suite

Skills Required

  • Accounts payable processing and reconciliation expertise
  • ERP and accounting software proficiency (Ship Shape & Embrace)
  • Strong Microsoft Office skills
  • Excellent written and verbal communication
  • Problem-solving and analytical skills

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