Permanant Professional Assistant – Discovery Vacancies
Job Description
Discovery Vacancies – Professional Assistant
The Professional Assistant will provide dedicated support to the Head of Marketing – Health & InHouse and the broader leadership team. The role ensures smooth execution of daily operations by managing administrative, coordination, and organisational tasks. This includes supporting reporting, meetings, travel arrangements, office coordination, and general business administration to enhance departmental efficiency and effectiveness.
The ideal candidate is highly organised, proactive, and detail-oriented, with strong communication and coordination skills. This role requires a self-driven individual with an interest in business operations, technology, and administrative excellence, contributing directly to the productivity of the department.
Key Duties and Responsibilities
- Provide direct administrative and executive support to the Head of Marketing – Health & InHouse
- Assist leadership team members with day-to-day operational and administrative tasks
- Act as a coordination point for departmental communication and stakeholder engagement when required
- Manage diary scheduling, meeting coordination, travel arrangements, and event planning
- Provide secretariat support including preparing agendas, taking minutes, and tracking action items
- Support financial and contract administration, including reimbursements, budget tracking, payroll queries, and contract processing
- Assist with departmental reporting, data collation, and documentation preparation
- Coordinate training activities, track participation, and support reporting on learning initiatives
- Assist with office management tasks to ensure smooth operational functioning
- Support incident tracking, escalation processes, and general administrative follow-ups
Personal Attributes and Skills
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Project)
- Excellent business writing and communication skills
- Strong organisational and planning abilities
- Confident presentation and facilitation skills
- Strong administrative and coordination capabilities
- Ability to manage meetings and document outcomes effectively
- High level of professionalism and attention to detail
Behavioural Skills
- Takes initiative and works independently with minimal supervision
- Demonstrates integrity, professionalism, and strong ethical values
- Communicates clearly, concisely, and confidently
- Highly organised and methodical in approach to work
- Able to perform effectively in a fast-paced and high-pressure environment
- Maintains confidentiality when handling sensitive information
- Flexible and willing to work extended hours when required
- Strong time management and ability to meet tight deadlines
Education and Experience
- Matric and a Secretarial or related qualification (required)
- Minimum of 5 years’ experience as a Personal Assistant or Secretary, preferably supporting senior management
- Experience in a large corporate environment is essential
- Project administration experience is advantageous
- Strong accuracy and attention to detail in all administrative functions
Employment Equity
The organisation is committed to diversity and equal opportunity. Applications from individuals with disabilities are encouraged, and all hiring decisions are aligned with the company’s Employment Equity Plan.
APPLY NOW
24 total views, 1 today